What are page proofs? And what should an author do with them? In this quick and easy video, I’ll show what I did with mine when they arrived last week. You’ll learn what they’re for, why I read them out loud, and why I back them up to a master document.
TRANSCRIPT: Hello folks. I’m Mark Stay. I’m an author and a screenwriter. And in the run up to the publication of my new book, The Crow Folk, which is coming February 2021, I’m gonna be posting regular updates here. There’s stuff about the book and the story, but also behind the scenes stuff about the process of publication and particularly all the fun stuff that happens in the run up to the big publication day.
And just recently, I got my page proofs from my publisher. So I’m going to talk about what I do with those and how I review them for my publisher. We’re a little over three months away from the publication of The Crow Folk and the proof pages were sent to me as a PDF. This is how the printed book will look on the page. They used to come as a big wodge of paper, but now, for various reasons – economical, environmental – they’re sent as a PDF. I did look into getting them printed locally, but for a 352 page document, it would’ve cost about 35 to 50 quid, depending if I wanted it one-sided or or two-sided.
Now the proof pages are an author’s last opportunity to really spot any errors and make any changes. Not big changes, either. This is not an edit. The edit is done. This is not the time to decide to move that pivotal scene in Act two into Act One No, no, no… What you’re looking for are typos, formatting errors, clunky sentences. And that’s about it. I read them out loud. Why? Well, when I was at Orion — I worked for the Orion Publishing Group for many, many years — the audio director, Pandora White, said she wished all authors would read their proof pages out loud. And the reason is that by the time they came round to recording the audio book, the proof pages had been done and sent off to the printers. So if they ever spotted any errors — and they often did — it was too late to do anything about it. So y’know, that’s why I read it out loud. I know authors who use speech software to have their computer read it back to them, which is a good way to spot typos and clunky sentences, but you miss homonyms. So y’know there are at least two I can recall from this book: draft and draught, and hole and whole. You miss fomatting errors. You can’t hear when the formatting is wrong, y’know. So I had a question mark slip off the end of the line and end up at the beginning of the next line on this ones, so I was able to pick that, so to catch that. So I read out loud. I make the words as big as possible on the screen, because I’m one of those people who tends to speed, read and skip ahead, and that’s how you miss stuff.That’s how you miss the little tiny details, and you can’t make that mistake when the words are so huge. When I read, I do so in a soft voice and try not to make it too dynamic or dramatic. You know this process can take as long as a week, and I need to save my voice. There’s a fine line between a soft voice and monosyllabic.
I mark-up the pdf as I go. I read for about an hour a time, and then I usually take a break, do a little bit of housework or something just to get the circulation going again. I generally find I can only read in the mornings. I’m just too drowsy in the afternoon and I miss stuff.
At the end of each session, I go back to my original document, which is a Scrivener document. You may use Word or similar, and I go and make those changes. All those mark-ups that I’ve made. I go and make them in my original document. And I did that for the edit, and the copy edit: any changes go back into a master document so that I have a master doc with all the updated changes. You’d be amazed how few authors do this and that’s not unreasonable. Why should I do this? The publisher is making those changes and putting it out there. But at some point in the future, you may need that document. You may part company with your publisher, you know, authors get the rights back to their books, and I may want to self publish it in 20/30 years’ time or whatever. And the last thing I want to do is have to go through this process all over again. And also, you know, you can’t just ask the publisher for those files. They’ll charge you for them. They spent money creating them, and they will charge you. Sometimes it’s hundreds of pounds, and if you got a whole series that can really, really add up so, you know, create an archive, back it up, get into the habit of creating an archive. So that’s it. That’s reading page proofs.